1. How To Make Table Of Contents In Word
  2. How To Make Table Of Contents In Word Document
  3. How To Make Table Of Contents In Work For Mac 2018 Football
  4. How To Make Table Of Contents In Word For Mac 2018

This article introduces how to use the style separators feature with heading style to generate a table of contents (TOC) in Word. If you are looking for how to add and manage a TOC, see Insert a table of contents.

A working table of contents allows readers to go directly to chapters or sections by clicking links in the table of contents (TOC). This feature is so important to Kindle customers that Amazon requires all Kindle eBooks with chapters or sections to have a working TOC. By Geetesh Bajaj, James Gordon. In Office 2011 for Mac, Word features a fast, new way to make a Table of Contents (TOC). If you’ve been using Heading styles throughout your document, the process is entirely automatic.

Use style separators with heading style

How to make table of contents in indesign

Insert the style separator to divide texts before you apply the heading style to your text. The style separator is a hidden paragraph mark that serves as a delineator between separate styles applied in a document. For more information, see style separator.

Note: You may show style separators and add style separators button to toolbar in order to follow these steps easier.
  1. Use style separators to divide text. You can use the following steps:
    1. Click the Style Separator button, type the text that you want to include in the TOC, and then click the Style Separator button again.
    2. Create two paragraphs of texts, position the cursor in the first paragraph, and then click the Style Separator button.
      Note: The two paragraphs are displayed to become a single paragraph by converting the paragraph mark at the end of the first paragraph to a style separator.
  2. Position the cursor to the part of the text that you want to include in the TOC.
  3. Click the drop-down arrow in the Styles box on the Home tab, and then select the heading that you want.

Update the TOC with changes

Click Update Table in the Table of Contents group on the References tab, select Update the Entire table, and then click OK.

More information

Style Separators

The style separator is a newly introduced feature since Word 2002 and Word 2003. Style separator tags allow you to do the following:

  • Apply heading styles to a single word or phrase in a paragraph so that only that word or phrase appears in the TOC.
  • Include two styles in a single paragraph so that the lead-in paragraph appears in the TOC.
  • Apply outline levels to lead-in text so that only the lead-in text appears in the TOC.
  • Apply outline levels to a single word or phrase in a paragraph so that only that word or phrase appears in the TOC.

Show style separator

Under Home tab, click the in the Paragraph group.

How To Make Table Of Contents In Word

Add the Style Separator button to the toolbar

Before you can use the Style Separator feature, you must add the Style Separator button to your toolbar. To do this, follow these steps:

  1. Click the Microsoft Office button, and then click Word Options.
  2. Click Customize.
  3. In the Choose commands from list, click All Commands.
  4. In the list of commands, click Style Separator, click Add, and then click OK.
Note: The style separator is a special form of a hidden paragraph mark. Therefore, documents with style separators that are created in Word 2002 and in later versions of Word appear the same in Word 2000 and in Microsoft Word 97 unless you click All under Formatting Marks. If you click All under Formatting Marks in earlier versions of Word, the style separator hidden paragraph mark is displayed as a normal paragraph mark, and the document will be repaginated.

When you use an earlier version of Word to view documents that have style separators that were created in Word 2002 and in later versions of Word, do not click All under Formatting Marks.

How does Word add headings to TOC

When texts formatted as a heading level appear in the document's TOC, there are no special characters in the paragraph to indicate lead-in emphasis applied to the text. The whole process is seamless. Word uses a new underlying feature named 'Linked character styles' to do this.
The heading style applied to the lead-in part of the document is displayed as a heading style. But it is actually a linked character style. In Word 2002 and later versions, when you apply a paragraph style to a subset of paragraph, the following behavior occurs:

  • A hidden character style is created and takes the same character properties as the paragraph style is applied.
  • The character style is applied to the selection.
Note: The hidden character style created with linked character styles appears in the Style drop-down list if the document is opened and viewed in earlier versions of Word. The functionality of the style separator is lost if the document is saved in an earlier version of Word.

To view the hidden character style, follow these steps:

  1. Under Home tab, click the Styles dialog box launcher in the Styles group, and then click Style Inspector .
  2. In the Style Inspector popup window, click Reveal Formatting .

Then

How To Make Table Of Contents In Work For Mac 2018

Any paragraph style can be used for the linked character style. A paragraph style can be created and looks exactly like the body text paragraph style, and then applied to a part of a paragraph. In this manner, the text that's used to build the TOC can exactly match the text in the paragraph, assuming the TOC options are modified to include the style for the lead-in text.

Word: TOC picks up Figure and Table captions and other oddities

September 14, 2012
I’ve seen normal text and images in an automated Table of Contents (TOC) and they’ve been easy to find and fix. Typically, a heading style has been applied to the paragraph containing the text or image, and thus it gets reported in the TOC where the TOC is set up to display text in several levels of headings. Changing the paragraph’s style back to a body text style then updating the TOC solves that problem.
However, a work colleague reported that the TOC in one of his documents was picking up some figure and table captions as well, plus some other weird stuff. I walked him through finding out what styles were applied to the paragraphs and all seemed to be OK (I work remotely, so all this was done over the phone). I also got him to re-insert the TOC — that didn’t work either. He said TOCs in other docs in the suite of docs that used the same template were working fine.
So he sent me links to two of the documents — one where the TOC was misbehaving and the other where it was working as it should.
I looked at the misbehaving TOC and there was nothing obvious I could see that was causing the problem.
However, I noticed a setting for Outline levels that was turned on in the Table of Contents Options window of the Table of Contents window (References tab > Table of Contents > Insert Table of Contents > Options button).

How To Make Table Of Contents In Word Document

I wasn’t sure what it did, so I turned it off, re-inserted the TOC and voila! all the odd entries in the TOC disappeared and it was back to how it should be. My colleague was very happy.

How To Make Table Of Contents In Work For Mac 2018 Football

The weird thing is that the other document, where the TOC worked fine, also had this setting turned on, but it wasn’t reporting these odd entries. I left the other document set as it was (‘If it ain’t broke, don’t fix it!’). I still don’t really know what that setting does and why it caused the TOC to misbehave in one doc where it was turned on, but not another that used the same template.

How To Make Table Of Contents In Word For Mac 2018

[Links last checked September 2012]